Cash - Taking Payments - Revision history

Abrown at 09:31, 20 February 2017

2017-02-20T09:31:19Z

← Older revision		Revision as of 10:31, 20 February 2017
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	In the example below the patient has an outstanding amount of £500, they wish to pay £50 in cash and the remaining £450 on their Debit Card.		In the example below the patient has an outstanding amount of £500, they wish to pay £50 in cash and the remaining £450 on their Debit Card.

	In this case we would click on the http://91.~~151~~.~~213~~.84/wiki/images/optisoft/cash/Paybutton.jpg button.		In this case we would click on the http://www.optisoft.co.uk/wiki/images/optisoft/cash/Paybutton.jpg button.



	<Center>http://91.~~151~~.~~213~~.84/wiki/images/optisoft/cash/PayMenu.png</Center>		<Center>http://www.optisoft.co.uk/wiki/images/optisoft/cash/PayMenu.png</Center>


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	<Center>http://91.~~151~~.~~213~~.84/wiki/images/optisoft/cash/CashPayment.png</Center>		<Center>http://www.optisoft.co.uk/wiki/images/optisoft/cash/CashPayment.png</Center>


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	<Center>http://91.~~151~~.~~213~~.84/wiki/images/optisoft/cash/PayMenu.png</Center>		<Center>http://www.optisoft.co.uk/wiki/images/optisoft/cash/PayMenu.png</Center>


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	<Center>http://91.~~151~~.~~213~~.84/wiki/images/optisoft/cash/DebitPayment.png</Center>		<Center>http://www.optisoft.co.uk/wiki/images/optisoft/cash/DebitPayment.png</Center>


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	<Center>http://91.~~151~~.~~213~~.84/wiki/images/optisoft/cash/CashChange12.png</Center>		<Center>http://www.optisoft.co.uk/wiki/images/optisoft/cash/CashChange12.png</Center>


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	<Center>http://91.~~151~~.~~213~~.84/wiki/images/optisoft/cash/CashChange.png</Center>		<Center>http://www.optisoft.co.uk/wiki/images/optisoft/cash/CashChange.png</Center>


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	<Center>http://91.~~151~~.~~213~~.84/wiki/images/optisoft/cash/ConfirmationChange.png</Center>		<Center>http://www.optisoft.co.uk/wiki/images/optisoft/cash/ConfirmationChange.png</Center>


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	<Center>http://91.~~151~~.~~213~~.84/wiki/images/optisoft/cash/AccountSaleChange.png</Center>		<Center>http://www.optisoft.co.uk/wiki/images/optisoft/cash/AccountSaleChange.png</Center>


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	<Center>http://91.~~151~~.~~213~~.84/wiki/images/optisoft/cash/PayMenu.png</Center>		<Center>http://www.optisoft.co.uk/wiki/images/optisoft/cash/PayMenu.png</Center>


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	<Center>http://91.~~151~~.~~213~~.84/wiki/images/optisoft/cash/AccountNoSale.png</Center>		<Center>http://www.optisoft.co.uk/wiki/images/optisoft/cash/AccountNoSale.png</Center>


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	<Center>http://91.~~151~~.~~213~~.84/wiki/images/optisoft/cash/OutstandingBalance.png</Center>		<Center>http://www.optisoft.co.uk/wiki/images/optisoft/cash/OutstandingBalance.png</Center>

Abrown at 14:34, 31 August 2012

2012-08-31T14:34:11Z

← Older revision		Revision as of 15:34, 31 August 2012
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			<Center>http://91.151.213.84/wiki/images/optisoft/cash/OutstandingBalance.png</Center>


			To make a payment onto the account you would simply click the Pay button and choose the correct method.

			Optisoft will automatically enter the full outstanding debt for you. Click on OK.

	~~To make a payment onto the account you would simply click the button, choose the correct method and enter the amount.~~		Click on the Sale button to complete the transaction.

	Click on the to complete the transaction.



	[[Cash - Using Cash\|Back]]		[[Cash - Using Cash\|Back]]

Abrown at 14:10, 31 August 2012

2012-08-31T14:10:44Z

← Older revision		Revision as of 15:10, 31 August 2012
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			<Center>http://91.151.213.84/wiki/images/optisoft/cash/PayMenu.png</Center>


			Optisoft has automatically calculated the amount required to reduce the balance to zero, so we need to replace this with the deposit amount, £50, and click OK.

			As there is an outstanding balance the Payment Method dialogue appears again, we will click Cancel here.

	~~Optisoft has automatically calculated the amount required to reduce the balance to zero, so we need to replace this with the deposit amount, £50, and click .~~

	As there is an outstanding balance the Payment Method dialogue appears again, we will click here.

	~~The button is available, but the is not, this indicates that upon completion an account will be created for the patient~~.

			The Account Sale button is available, but the Sale button is not, this indicates that upon completion an account will be created for the patient.


			<Center>http://91.151.213.84/wiki/images/optisoft/cash/AccountNoSale.png</Center>


	We would click on the button to complete the transaction.		We would click on the Account Sale button to complete the transaction.

Abrown at 13:45, 31 August 2012

2012-08-31T13:45:04Z

← Older revision		Revision as of 14:45, 31 August 2012
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	We clicked on Cash and selected Cash as the payment method.		We clicked on Cash and selected Cash as the payment method.

	~~Optisoft enters the required amount to balance the transaction but in this case we want to change this to £5 as that is the amount tendered.~~

	~~As the patient has had their name entered we have the options of and~~ . ~~This is where the distinction between the two options is important~~.		<Center>http://91.151.213.84/wiki/images/optisoft/cash/CashChange12.png</Center>

	~~If we were to click no change would be provided and the patient would acquire a positive account balance of 22p.~~

	If we click on the ~~button, however, Optisoft understands that we wish~~ to ~~provide~~ the ~~difference~~ as ~~change.~~		Optisoft enters the required amount to balance the transaction but in this case we want to change this to £20 as that is the amount tendered.


			<Center>http://91.151.213.84/wiki/images/optisoft/cash/CashChange.png</Center>


			If you have not assigned a patient to this transaction, you will only be able to click the Sale Button. This will automatically work out the amount of change needed in order to balance the account. You will see the calculated change on the final confirmation screen.


			<Center>http://91.151.213.84/wiki/images/optisoft/cash/ConfirmationChange.png</Center>


			If you had assigned a patient to this transaction you will have the choice of clicking on Sale or Account Sale. Clicking Sale will do the same as above, but clicking Account Sale will display the following

	~~When we click on we are provided with the summary screen showing the change amount as a negative value, indicating payment out.~~

			<Center>http://91.151.213.84/wiki/images/optisoft/cash/AccountSaleChange.png</Center>


			If you were to click Yes, the system will provide change as above. Clicking No however, will debit the patients account with the outstanding amount. This will then be held on the patients account and be deducted from the patients next transaction.

			If we click on the button, however, Optisoft understands that we wish to provide the difference as change.

	~~Click~~ on the button ~~to print~~ the ~~receipt and open the till drawer~~.		In any scenario clicking on the Confirm button will complete the transaction.

	N.B. On this copy of Optisoft we have already specified that all change is to be provided as cash so we are not prompted for a change method when we click on Sale, see Setting Cash Settings for more information.

	==Creating Accounts and Deposits==		==Creating Accounts and Deposits==

Abrown: /* Multiple Payment Methods */

2012-08-31T11:07:12Z

Multiple Payment Methods

← Older revision		Revision as of 12:07, 31 August 2012
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	If a patient wishes to pay for their transaction on more than one payment method, for example cash and a debit card, Optisoft Cash is able to accept this.		If a patient wishes to pay for their transaction on more than one payment method, for example cash and a debit card, Optisoft Cash is able to accept this.

	In the example below the patient has an outstanding amount of £500, they wish to pay £50 in cash and the remaining £450 on their ~~Maestro card~~.		In the example below the patient has an outstanding amount of £500, they wish to pay £50 in cash and the remaining £450 on their Debit Card.

	In this case we would click on the button.		In this case we would click on the http://91.151.213.84/wiki/images/optisoft/cash/Paybutton.jpg button.



			<Center>http://91.151.213.84/wiki/images/optisoft/cash/PayMenu.png</Center>



	Select Cash by clicking on the Cash button.		Select Cash by clicking on the Cash button.
	Optisoft has automatically added the £500 in the Amount box, we need to change this to £50 then click.		Optisoft has automatically added the £500 in the Amount box, we need to change this to £50 then click OK.


			<Center>http://91.151.213.84/wiki/images/optisoft/cash/CashPayment.png</Center>


			As there is still an outstanding amount we are returned to the Payment Method dialogue.


			<Center>http://91.151.213.84/wiki/images/optisoft/cash/PayMenu.png</Center>


	~~As there is still an outstanding amount we are returned to the Payment Method dialogue.~~
	We will now click on the Debit Card.		We will now click on the Debit Card.



			<Center>http://91.151.213.84/wiki/images/optisoft/cash/DebitPayment.png</Center>



	Again, Optisoft has calculated the payment required to clear the outstanding balance.		Again, Optisoft has calculated the payment required to clear the outstanding balance.
	This is the £450 we wish to pay by ~~Maestro~~ so we will just click here.		This is the £450 we wish to pay by Debit Card so we will just click OK here.
	This reduces the outstanding balance to zero and we would then go on to complete the transaction.		This reduces the outstanding balance to zero and we would then go on to complete the transaction.

Abrown at 11:16, 25 May 2012

2012-05-25T11:16:03Z

← Older revision		Revision as of 12:16, 25 May 2012
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	Click on the to complete the transaction.		Click on the to complete the transaction.



			[[Cash - Using Cash\|Back]]

Nslee: /* Paying Off Accounts */

2012-05-08T13:28:36Z

Paying Off Accounts

← Older revision		Revision as of 14:28, 8 May 2012
Line 110:		Line 110:
	Once a patient has acquired an account balance they will, obviously, have to pay it off.		Once a patient has acquired an account balance they will, obviously, have to pay it off.

	When the patient returns to pay off the balance you will need to find them in the ~~cash~~ module.		When the patient returns to pay off the balance you will need to find them in the Cash module.

	Once you have the patient selected you will see that they will have an amount in the Account Balance field in the bottom right of the screen.		Once you have the patient selected you will see that they will have an amount in the Account Balance field in the bottom right of the screen.

Nslee: /* Providing Change */

2012-05-08T13:27:38Z

Providing Change

← Older revision		Revision as of 14:27, 8 May 2012
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	In our example our patient has bought and item for £12 and paid with a £20 note.		In our example our patient has bought and item for £12 and paid with a £20 note.

	We clicked on ~~cash~~ and selected Cash as the payment method.		We clicked on Cash and selected Cash as the payment method.

	Optisoft enters the required amount to balance the transaction but in this case we want to change this to £5 as that is the amount tendered.		Optisoft enters the required amount to balance the transaction but in this case we want to change this to £5 as that is the amount tendered.
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	N.B. On this copy of Optisoft we have already specified that all change is to be provided as cash so we are not prompted for a change method when we click on Sale, see Setting Cash Settings for more information.		N.B. On this copy of Optisoft we have already specified that all change is to be provided as cash so we are not prompted for a change method when we click on Sale, see Setting Cash Settings for more information.


	==Creating Accounts and Deposits==		==Creating Accounts and Deposits==

Nslee: /* Multiple Payment Methods */

2012-05-08T13:25:58Z

Multiple Payment Methods

← Older revision		Revision as of 14:25, 8 May 2012
Line 10:		Line 10:
	In the example below the patient has an outstanding amount of £500, they wish to pay £50 in cash and the remaining £450 on their Maestro card.		In the example below the patient has an outstanding amount of £500, they wish to pay £50 in cash and the remaining £450 on their Maestro card.

	In this case we would click on the button		In this case we would click on the button.


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	Select Cash by clicking on the Cash button		Select Cash by clicking on the Cash button.
	Optisoft has automatically added the £500 in the Amount box, we need to change this to £50 then click		Optisoft has automatically added the £500 in the Amount box, we need to change this to £50 then click.


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	As there is still an outstanding amount we are returned to the Payment Method dialogue.		As there is still an outstanding amount we are returned to the Payment Method dialogue.
	We will now click on the Debit Card		We will now click on the Debit Card.


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	This is the £450 we wish to pay by Maestro so we will just click here.		This is the £450 we wish to pay by Maestro so we will just click here.
	This reduces the outstanding balance to zero and we would then go on to complete the transaction.		This reduces the outstanding balance to zero and we would then go on to complete the transaction.





	==Providing Change==		==Providing Change==

Mconnor: Created page with "As payments are rarely simple, Optisoft Cash is also able to take multiple payments on one transaction, provide change and create accounts for patients. ==Multiple Payment Me..."

2012-02-23T16:05:36Z

Created page with "As payments are rarely simple, Optisoft Cash is also able to take multiple payments on one transaction, provide change and create accounts for patients. ==Multiple Payment Me..."

New page

As payments are rarely simple, Optisoft Cash is also able to take multiple payments on one transaction, provide change and create accounts for patients.

==Multiple Payment Methods==

If a patient wishes to pay for their transaction on more than one payment method, for example cash and a debit card, Optisoft Cash is able to accept this.

In the example below the patient has an outstanding amount of £500, they wish to pay £50 in cash and the remaining £450 on their Maestro card.

In this case we would click on the button

Select Cash by clicking on the Cash button
Optisoft has automatically added the £500 in the Amount box, we need to change this to £50 then click

As there is still an outstanding amount we are returned to the Payment Method dialogue.
We will now click on the Debit Card

Again, Optisoft has calculated the payment required to clear the outstanding balance.
This is the £450 we wish to pay by Maestro so we will just click here.
This reduces the outstanding balance to zero and we would then go on to complete the transaction.

==Providing Change==

If the patient pays with cash it is very rare that they provide the exact amount, requiring you to provide them with change.

In our example our patient has bought and item for £12 and paid with a £20 note.

We clicked on cash and selected Cash as the payment method.

Optisoft enters the required amount to balance the transaction but in this case we want to change this to £5 as that is the amount tendered.

As the patient has had their name entered we have the options of and . This is where the distinction between the two options is important.

If we were to click no change would be provided and the patient would acquire a positive account balance of 22p.

If we click on the button, however, Optisoft understands that we wish to provide the difference as change.

When we click on we are provided with the summary screen showing the change amount as a negative value, indicating payment out.

Click on the button to print the receipt and open the till drawer.

N.B. On this copy of Optisoft we have already specified that all change is to be provided as cash so we are not prompted for a change method when we click on Sale, see Setting Cash Settings for more information.

==Creating Accounts and Deposits==

Patients may wish to pay for their items on collection or leave a deposit. Both of these circumstances make use of the Account Sale option within Optisoft.

Account Sale can only be used when a patient name has been selected, as the balance needs to be assigned to a patient’s record.

In our example our patient has purchased items with a value of £250 and they wish to leave a deposit of £50, paying the remaining amount on collection.

We click on the button and choose the deposit method, in this case cash.

Optisoft has automatically calculated the amount required to reduce the balance to zero, so we need to replace this with the deposit amount, £50, and click .

As there is an outstanding balance the Payment Method dialogue appears again, we will click here.

The button is available, but the is not, this indicates that upon completion an account will be created for the patient.

We would click on the button to complete the transaction.

If the patient does not want to pay a deposit and will simply pay on collection, then you would simply ignore taking the deposit in the above description.

==Paying Off Accounts==

Once a patient has acquired an account balance they will, obviously, have to pay it off.

When the patient returns to pay off the balance you will need to find them in the cash module.

Once you have the patient selected you will see that they will have an amount in the Account Balance field in the bottom right of the screen.

To make a payment onto the account you would simply click the button, choose the correct method and enter the amount.

Click on the to complete the transaction.